MODULES

RECORDS MANAGEMENT (CORE)

THE CORE OF THE ABOX ECM SYSTEM

Saves paper and storage space

Find your documents quickly

Unify your documents in a central repository 100% web

Manages any type of format, physical or electronic

Classifies documents according to international best practices

Total share audit

Official check-in and check-out package (correspondence)

Barcode label printing + batch import

OPTIONAL: ABOXSIGNER - ELECTRONIC SIGNATURE PACKAGE

FEATURES

  • management of users (active and passive users) and organizations
  • management of user roles and groupings
  • management of permissions for access to folders and documents, visibility control and metadata editing
  • graphic configuration of the website and custom link manager
  • powerful document search engine (simple and advanced), including attachment search
  • multiple annexes in the document details sheet
  • online viewer for multiple formats (pdf, pdf/a, office, tiff, jpeg, png, emails, audios and videos) and parallel metadata editing
  • version management (numbering possible) and blocking of documents
  • possibility of relating documents to each other
  • document tagging using a self-manageable keyword dictionary
  • basic workflow for 4-step documents: draft, pending, published and archived
  • flexible management of folders/trays with possibility of automation by various criteria
  • file management (documents organized in folders structured by doc. series)
  • Basic workflows of filing, processing and closing of files (excludes archive)
  • metadata management in all background entities, multi-format fields, multimedia, references, etc.
  • closing and securing of folders/trays
  • possibility to send document by link or by PDF to e-mails
  • possibility of direct link to documents from any internal application (browser)
  • annotations, marks, highlights within PDF files
  • massive importer from CSV/Excel file (users, organization, folders, exptes, documents and metadata)
  • user statistics and documents
  • history of actions in documents, audit of critical user actions (logs)
  • download of documents in ZIPs by dates and folders/trays